Yacht accounting software,
built for the maritime industry.
Scyllastar is the only AI-powered yacht accounting software designed for yacht managers and captains. We combine enterprise-grade precision with an intuitive interface — track every expense, sync your bank accounts, deliver white-label owner reports and General Ledger accounting entries !
With an elegant simplicity.
End-to end accounting integration
At Scyllastar, we don’t pretend to do accounting, we actually do it. All expenses and revenues categories are mapped to a General Ledger Account code. As a result, the
The expense workflow connects crew, captain, AI processes and finance in one system. Nothing falls through the cracks — every euro is accounted for, before it moves!
- Any Crew Member can securely add an invoice in the system, simply using its smartphone, connecting to the online application and scanning the new expense.
- Scyllastar AI extracts the date, the total amount, the VAT and propose category in seconds. The General Ledger Account code is also automatically mapped to the category.
- The Yacht Captain reviews the expense, approves or rejects it directly from the app before the end of the month — no emails, no delays, no noisy communication.
- Finance Department receives the validated expenses, proceed to adjustments when necessary. Expenses are now fully validated, in read-only and are ready for Accounting.
- Scyllastar is an integrated platform, all actions have a live-impact on dashboards. Monthly / Yearly Management Reports can now be sent to the Yacht Owners.
- Last step: feed your General Ledger with your Fleet Accounting in one click. We provide the General Ledger details and directly integrates with your accountant to avoid double entries.
Two management models
Whether you manage a fleet of superyachts or a portfolio of smaller vessels, Scyllastar gives you the financial tools your operation actually needs — without the workarounds.
Easily scale to 100+ yachts without admin overhead.
Owner-held account and on-board linked-cards
The owner’s card is the primary payment instrument. Your role is full financial transparency — tracking every expense by account, in real time.
Fleet Managed with the Management Company Accounts
In the specific operational case of large fleets with relatively small units (up to 25m), the Management Company effectively “holds the cards.” These vessels primarily serve as day-charters without a dedicated captain or an onboard crew card. Consequently, the Management Company staff retains all purchasing power, directly deploying funds to ensure each yacht is always at its best, preventing any disruption to your clients.
Historically, the market has often retained the “one card, one yacht” model, driven by the management company’s need to maintain a strict “Chinese Wall” between the finances of different vessels, enabling easy and precise historical transaction tracing.
Scyllastar adapts to your specific operational needs by supporting both common workflows through user-definable “supervised accounts,” shown in the interface example below.
Workflow A: Dedicated Operating Accounts. This option honors the “one card, one yacht” model (supervised by the Management Company). All purchases for a specific yacht are made with its assigned card. As shown in the image, this isolates each yacht’s liquidity and transaction history.
Workflow B: Centralized General Accounts. Alternatively, the Management Company uses a single general account and card for the entire fleet staff. Because Scyllastar activates live bank synchronization, a single account is more than sufficient; the platform’s financial segmentation automatically presents a crystal-clear, distinct financial view for each yacht, regardless of the card used.
Whichever path is chosen, the system proactively manages liquidity. In the supervised accounts view, you can observe that multiple vessels (e.g., M/Y New Horizon and M/Y Diamonds Are Forever in the General Account) are running a negative balance. This instantly signals that funds must be recovered.
Scyllastar automates this entire recovery flow for you, initiating the funding process shown below.
By structuring this workflow, Scyllastar guarantees that your Management Company is never short on cash to service your clients, effectively transforming financial management from a potential bottleneck into a proactive asset.
Main accounting features
Core financial tools are always available across all Scyllastar accounts, regardless of fleet size or the size of the yachts under management.
- Crew photograph a receipt on their phone. Scyllastar AI reads the amount, date, and category — and creates the expense entry automatically. No typing, no manual data entry.
- Account-by account expense tracking across all operations Keep the right balance!
- Full crew expense workflow — submission, captain validation, reimbursement
- Dedicated crew and petty cash account management. Crew submit expenses on mobile. The captain validates each one. Finance approves reimbursement. Every step is logged — no disputes, no lost receipts, full audit trail.
- Full accounting ledger per expense account — audit-ready at any time
- Budget vs actuals dashboard with 3-year running cost comparison. Compare maintenance, fuel, crew, and operational costs year over year. Spot trends, justify budget requests, and preserve asset value over time. All in one view.
- Monthly and Yearly Yacht Management Report, white-labelled with the Management Company logo. Every month, export a fully formatted Yacht Management Report under your own brand. Owners receive professional reporting — you look like the expert you are. Generated in one click
- Native bank sync — no manual reconciliation, no third-party card required - all transactions are automatically imported, reducing operational risk. Connect your bank account and transactions import automatically — no CSV uploads, no third-party card required. Included natively, no integration required. Operational errors go to zero.
- Multi-currency with live exchange rate
- Fleet-level cost dashboard — compare running costs across your boats are prevent fraud. Fleet-level cost dashboard — compare running costs across your boats
- Work with one dedicated financial workspace per yacht — fully isolated accounts. European cloud RGPD compliant. Privacy at its best.
FAQ
What is yacht accounting software?
Yacht accounting software helps captains and managers track onboard expenses, manage multi-currency transactions, reconcile bank accounts, and generate financial reports for yacht owners — all in one dedicated platform.
How is Scyllastar different from generic accounting software like QuickBooks?
Unlike generic tools, Scyllastar is built around yacht-specific workflows: owner cards, petty cash, crew expense validation, white-label YMR reports, and fleet-level cost comparison — no workarounds needed.
Does Scyllastar support multi-currency accounting?
Yes. Scyllastar logs expenses in any currency and converts them automatically using live exchange rates — essential for yachts operating across multiple countries.
Can I migrate my existing financial data to Scyllastar from Excel or another solution?
Yes. Scyllastar supports data import from Excel spreadsheets and other accounting tools, so you can bring your existing expense history, budgets, and account structures without starting from scratch. Our onboarding team guides you through the migration to ensure continuity of your financial records.
What is a Yacht Management Report (YMR)?
A Yacht Management Report (YMR) is a monthly or annual financial summary delivered by the management company to the yacht owner. It details all expenses by category — fuel, crew, maintenance, provisioning — alongside revenues and budget variances. Scyllastar generates white-label YMRs in one click, branded with your management company logo.
How does petty cash work on a superyacht?
Petty cash on a superyacht covers small day-to-day expenses paid in cash by the crew — provisioning, port fees, local purchases. Scyllastar manages a dedicated petty cash account per vessel: crew submit expenses via mobile, the captain validates each entry, and finance approves reimbursement. Every transaction is logged with a receipt, creating a full audit trail with zero manual reconciliation.
What is APA in yacht charter accounting?
APA (Advance Provisioning Allowance) is a budget — typically 30–40% of the charter fee — provided by the charterer to cover running expenses during the trip: fuel, food, port fees, and crew gratuities. Scyllastar tracks APA spending in real time, categorises every expense against the allowance, and produces a final APA reconciliation report at the end of the charter.
How to manage multi-currency expenses on a yacht?
Yachts operating across multiple countries routinely deal with euros, dollars, pounds, and local currencies. Scyllastar logs every expense in its original currency and converts it automatically using live exchange rates. All reporting consolidates into your base currency, giving owners and managers a clean, accurate financial picture regardless of where the vessel operates.
Can Scyllastar handle accounting for a mixed fleet — superyachts and day charters?
Yes. Scyllastar supports both supervised management models: owner-held accounts with onboard linked cards for superyachts, and centralised management company accounts for smaller day-charter fleets. Each vessel maintains a fully isolated financial workspace, regardless of fleet size or mix. The platform scales to 100+ yachts without additional admin overhead.
Does Scyllastar integrate with external accountants or accounting software?
Yes. Scyllastar maps every expense and revenue to a General Ledger account code, producing accounting-ready entries that integrate directly with your external accountant — eliminating double entries. Data can also be exported for use with third-party accounting tools, ensuring your onboard financial data flows seamlessly into your broader accounting infrastructure.