Yacht Charter Software —
from MYBA contract to end-of-charter report
Scyllastar automates the full charter lifecycle. MYBA contract parsing, charter fee and APA allocation, real-time expense tracking, charterer signature at every step, top-up requests, and one-click end-of-charter reconciliation. Built for yacht managers and captains who run professional operations.
What does yacht charter software actually do?
Yacht charter software manages every financial and operational step of a charter — from contract import to final reconciliation. A dedicated tool handles MYBA contract parsing, APA fund allocation, real-time crew expense tracking, charterer signature workflows, and end-of-charter reporting. The result: zero manual data entry, full financial traceability, and a professional experience for every charterer on board.
The full charter lifecycle
The journey starts with a MYBA E-Contract
The industry standard, systematically validated
The MYBA contract is the benchmark charter agreement for yachting professionals. With Scyllastar, every e-contract is imported and systematically validated using the MYBA API. The system automatically extracts charter fees, APA amounts, and key dates. Zero manual data entry is required—ensuring your charter lifecycle begins on a flawless contractual and financial foundation.
Verify a MYBA E-Contract serial number
Once the charter contract has been inserted in the system (manually or through Scyllastar API) the system will parse it. In addition, the MYBA E-Contact will be automatically verified, and you can use the below free tool to check your current E-Contracts.
🔍 MYBA E-Contract Validator
This tool queries the MYBA association’s myba econtract database directly. Results are real-time.
Under Scyllastar engine, a powerful Yacht Charter integration
Then Scyllastar expense workflow connects the charterers, the captain, AI processes and finance in one system. Nothing falls through the cracks — every euro is accounted for, before it moves! As a results, charterers navigating with Scyllastar are more relaxed, and impressed by the professionalism. Below you can find an illustration of the end-of-charter report that can be provided to the guest at any point during the charter, increasing the quality of the communication and the luxury impression.
The end-of-charter report
The APA worflow
Charter booking
MYBA contract imported via API, charter fees and APA auto-parsed and pre-filled into the right accounts
Funds allocation
Incoming wire split automatically between charter fees and APA accounts
APA activation
Isolated card account funded and ready for onboard expenses
Expenses signature
The crew scan receipts on mobile, charterer signs off each expense, APA balance updated live
Low APA alerts
When the APA balance drops below a defined threshold, an alert is trigered. Top-up before running dry!
End-of-charter report
The captain generates the recap, the charterer signs, full charter archived with every receipt and transaction
From charter to port entry — zero data re-entry
When a charter is booked in Scyllastar, the guest list and crew assignments are automatically linked to the logbook. As the yacht moves from port to port, each voyage record pre-populates with the passenger and crew information already stored in the charter — so the captain never retypes a name. IMO FAL forms and port entry documentation are generated automatically, straight from the charter record. The same data that drives your APA accounting also drives your flag-state compliance.
Broker-to-captain in one click: the Charter Connect API
Scyllastar’s Charter Connect API lets charter brokers push bookings directly into the platform — no email, no PDF, no back-and-forth. The moment a charter is confirmed in the broker’s system, it lands in Scyllastar: dates, guest list, APA amount, cabin assignments, and all client preferences, fully structured and ready.
The captain receives a Charter Briefing Sheet — a single-page summary of everything needed before guests step on board: dietary requirements, provisioning requests, preferred activities, arrival logistics, and any special desiderata. Every detail, in one place, before departure. Nothing falls through the cracks between broker and bridge.
Where Charter Management meets Yacht Accounting & Finance
Every charter is meticulously tracked as a standalone financial event—from incoming charter fees to outgoing APA expenses. But Scyllastar goes beyond individual bookings to provide ultimate financial clarity. Month by month, your charter revenue and APA expenditures are displayed seamlessly alongside your broader Yacht Finance & Accounting Module and operational running costs. Experience one unified financial dashboard with absolutely zero need for manual reconciliation. From a single charter to a full season, Scyllastar consolidates charter revenue alongside maintenance costs, crew salaries and operational expenses. No spreadsheets, no double entries — one unified financial view across every charter and every expense category.
Yacht charter management — built for the full team
Every stakeholder in a charter has different needs. The captain needs mobile expense scanning and instant APA alerts. The yacht manager needs real-time visibility across bookings and finances. The charterer expects full transparency on their spending at every step. Scyllastar connects all three roles in a single workflow — so nothing is lost between dock and office, and every charter runs like a professional operation.
FAQ
What is yacht charter software
Yacht charter software manages the full lifecycle of a yacht charter — from contract import to end-of-charter reconciliation. It handles charter fee allocation, APA tracking, charterer signatures, and financial reporting in one platform.
What is a MYBA contract and does Scyllastar parse it automatically?
The MYBA contract is the industry-standard charter agreement used across the Mediterranean and beyond. Scyllastar imports it via broker API and automatically extracts charter fees, APA amounts, and key dates — no manual data entry required.
How does Scyllastar manage APA during a charter?
Scyllastar funds a dedicated APA account at the start of each charter. Expenses are logged on mobile, receipts scanned, and the charterer signs off daily. Learn more about how APA works →
What happens when the APA runs low?
Scyllastar triggers an automatic alert when the APA balance drops below a defined threshold, so the captain can request a top-up through the broker before the account runs dry — avoiding any end-of-charter dispute.
Can I manage multiple charters simultaneously?
Yes. Each charter has its own isolated financial workspace. You can run several charters in parallel across your fleet with no risk of mixing accounts or transactions.
Does Scyllastar work for non-MYBA charters?
Yes. While Scyllastar natively integrates the MYBA e-contract API for automatic import and validation, it also supports manual charter entry for non-MYBA agreements. All APA management, expense tracking and end-of-charter reconciliation features are available regardless of contract type.
How does end-of-charter reconciliation work in Scyllastar?
At the end of the charter, the captain generates a full reconciliation report directly from the app. The report lists every APA expense with its receipt and signature, the final balance, and any outstanding amounts. The charterer signs digitally — the full charter is then archived with zero paperwork.
Can charter managers track multiple yachts at once?
Yes. Scyllastar is built for fleet operations. Managers get a consolidated dashboard showing active charters, APA balances and financial performance across all vessels in real time — making it easy to oversee multiple simultaneous charters without losing visibility on any of them.