Fleet management software

Yacht Manager Software —
fleet clarity, instant reporting

Optimizing every link in your management chain. We empower captains with intuitive tools for field-reporting while giving you an instant, birds-eye view of fleet compliance and finances. Opt for a professional yacht-management software that bridges the gap between vessels, managers, and brokers.

Do you feel like…

You are always chasing captains for expense reports that are two weeks late.
You’re manually reconciling bank statements across a fleet of vessels, each with its own account.
You’re rebuilding financial reports from scratch every month because your captains entered data inconsistently — again.
You’re fielding calls from owners asking where their money went, while you’re still trying to figure it out yourself.
And somewhere in the background, a crew certificate just expired and nobody noticed.
Or even worst, a yacht certificate or registration has been out of date for months and no once noticed?

Manual bank reconciliation

Matching transactions across multiple vessel accounts by hand — every single month. When it could be automated.

Chasing captains, again...

Every expense report is a week-long back-and-forth. Captains are at sea, not at a desk.

Expired documents

Crew certificates, yacht surveys, insurance — something always slips through without a system.

Demanding owners

Owner want financial clarity. But you're still waiting for data from three captains and then need to

This is the reality of running a professional yacht management company. Spreadsheets, WhatsApp threads, endless calls, disconnected tools, and a permanent feeling that something is about to fall through the cracks, increasing staff stress and decreasing efficiency.

Scyllastar | The software for yacht managers, was built by professionals yacht managers who lived this, and said : “not anymore”. A captain and a cloud software engineer who decided there had to be a better way — and make it real.

Time of efficiency, consistency and serenity has come?

MANAGER'S DEDICATED FEATURES

With Scyllastar | The software for yacht managers, every vessel in your fleet is connected to its dedicated bank account in real-time. Your captains scan receipts on their phone and AI categorizes them instantly. Compliance alerts fire before documents expire. Charter bookings flow in automatically from broker platforms. And every month, you send your owners a white-label management report that looks like a premium delivery — because it is.

Your accounting team stops rebuilding data from scratch. They just validate. Your captains take ownership of their entries. You finally have the oversight you need to grow your fleet without growing your headcount.

Grow your fleet without hiring — and watch your margins follow. That’s what Scyllastar makes possible.

Global Oversight

Get a real-time overview of every vessel — all in one place. No longer waste time chasing captains and staff.

Bank sync

Each yacht synced to its dedicated bank account in real-time — no manual entry, no reconciliation errors.

Reporting

Generate white-label Monthly Management Reports and deliver real value to your clients every month.

Margin calls

Automatically request funds from clients when the operational account runs low — no awkward calls.

Charter API

Connect directly with broker platforms via our API — charter bookings flow in automatically.

Compliance Alerts

Crew documents, yacht certificates, rest hours — get alerted before anything expires across your fleet.

Accounting sync

Fleet financial data flows automatically into your accounting system — your team just validates.

Partnership

More than software — a 24/7 partner. Dedicated support, regular check-ins, and a roadmap we build together.

The digital backbone of your management company

Most management companies run on a patchwork of spreadsheets, WhatsApp threads, and disconnected tools — one for accounting, one for crew, one for maintenance. Every time something happens on a vessel, someone re-enters it somewhere else. That friction costs hours. Those hours cost margin.

Scyllastar replaces the entire stack with one native platform. Seven integrated modules — charter, crew, maintenance, logbook, accounting, alerts, agenda — sharing the same data in real time. No synchronisation delays. No re-entry. No month-end reconciliation surprises.

Every operational event flows into accounting. Zero re-entry.

In Scyllastar, operations and accounting are not two separate worlds you reconcile at month-end. Every event writes directly into the accounting module the moment it happens.

Charter booking → income split automatically

When a charterer wire lands, hire fee, APA deposit and security deposit post to three separate accounting lines. No manual allocation, no missed entries.

Crew embarkation → payroll & FAL forms

Adding a crew member to a charter populates FAL Form 5, the on-board list, and payroll entries in one action. Hours of Rest monitoring starts immediately.

Port call → IMO documents ready to go

Passenger list from Charter + crew list from Crew Management combine into FAL Forms 5 & 6 at every port call. Ready before the gangway drops.

Bunker → allocated by charter, automatically

Fuel costs split across the correct charter or period and posted to the right accounting lines. No spreadsheet gymnastics at season-end.

Two-level bank synchronisation. Scyllastar connects simultaneously to the individual yacht account (running costs, APA drawdowns) and the management company account (owner disbursements, charter income, payroll). Bank lines are imported and matched automatically. Unmatched lines surface as alerts on your fleet dashboard — not buried in a spreadsheet at month-end.

Fleet-wide visibility — one dashboard, zero blind spots

A manager overseeing five vessels sees the health of the entire fleet on one screen. The alert system monitors every data point across all modules simultaneously — two levels:

Warning — approaching threshold: document expiring in 30 days, maintenance due, APA balance low, bank line pending
Error — threshold breached: document expired, Hours of Rest violation, maintenance overdue, bank line unreconciled

The captain sees what is urgent on their vessel. You see the health of the entire fleet. Same platform, same data, different perspectives.

Document & certification alerts

Crew STCW, vessel surveys, flag-state registrations — monitored across every yacht. Error alert before any expiry.

Planned maintenance system

Calendar time, engine hours, or usage cycle. The system tells you what is due next — before an inspection, not during one.

Hours of Rest (MLC 2006)

Crew fills in work/rest schedule, captain validates. Non-compliant periods appear as Error alerts on the fleet dashboard.

Bank reconciliation alerts

Unmatched bank lines surface immediately. No silent gaps accumulating until month-end.

Grow your revenue per manager, not your headcount

The real cost of disconnected tools is not the software subscription — it’s the hours spent on admin that should be zero. When every event flows automatically, managers spend time on owners and fleet growth, not on spreadsheets. They handle more vessels. That’s how you grow margin without growing headcount.

10–15 hours saved per yacht per season

FAL Forms 5 & 6 auto-generated at every port call. For a yacht making 30 port calls, that's 10–15 hours of captain admin reclaimed each season.

7 modules. One login. Everything included.

Charter, crew, maintenance, logbook, accounting, alerts, agenda — no per-module add-ons, no integration fees. One platform from day one.

Open REST API — brokers connect directly

Brokers plug into your Charter Booking System. Accountants receive structured data via GESALL-certified connector. No manual exports, ever.

24/7 support. Weekly product updates.

Dedicated WhatsApp channel per client, any hour including mid-charter. New features shipped weekly, at no extra charge.

Used by professional yacht management companies running fleets of up to 55 m.
Full data migration included. Operational within 2–4 weeks.

Trusted by
professional yacht managers

Scyllastar | The software for yacht managers has been a game changer for managing our fleet of 12 to 25 meter yachts. The white-label Monthly Management Reports was a game changer for our clients, that can automatically track their yachts expenses and revenues monthly...and automatically. In addition, we increased our fleet by 50% without hiring a single additional staff, strongly increasing our margins.

Loïc Aimé CEO, Olympe Yachting

Working with Scyllastar | The software for yacht managers has been a great journey. Our accounting department is delighted — instead of rebuilding everything from scratch, they now do a light check before validating. Our captains have taken real ownership of their data entry, which has completely changed the dynamic. And whenever we need anything, the support team is there immediately — truly unlike anything we've experienced before.

Nina Meyer Director, That's it

Yacht Manager Software —fleet clarity, instant reporting